Do you have a keen eye for detail and are an administrative jack-of-all-trades?
Is taking care of your colleagues and customers in your blood?
As Office Assistant at Titeca Pro Accountants & Experts in the Ghent office, you will work with another fellow Office Assistant. You play an essential role in the administrative support of our Accountants. Thanks to your accuracy and structured approach, they can fully focus on their core tasks. You are the link that ensures that everything runs smoothly administratively and that clients are guided smoothly through their digital processes.
What does your day as an Office Assistant look like:
Administrative follow-up of customer files:
- You will bring administration to perfection, carefully manage customer files and keep them up-to-date
- With your eye for detail, you make sure everything stays correct and organized.
- You will use your punctuality and stress-resistance to get client files completely and accurately in order, in compliance with anti-money laundering legislation.
- Thanks to your proactive attitude you anticipate the needs of colleagues and customers. You ensure correct follow-up of tasks and deadlines. In this way you contribute to a dynamic, professional and smooth-running office operation.
- You accompany customers personal in digital processes and optimizes administrative workflows.
- You think about improvements in administrative processes and actively share your knowledge with colleagues.
Internal operation of the office:
- You are ready for colleagues and visitors with a smile. You know better than anyone else how important a warm and professional first impression is and radiate that in everything.
- You will handle reception and telephony, ensuring smooth and customer-oriented communication.
- You will manage meeting rooms and ensure order and cleanliness in the office.
- You will distribute and send mail, including registered letters, courier shipments and scanning work.
- You will follow up on orders and repairs and make sure everything stays operational.
- You will manage the office manager's agenda and keep time records.
- You will contribute to the digitization of processes and support colleagues as needed.
- You put collaboration first and build strong relationships with colleagues by taking care of them and actively thinking with them.
Your and-and profile
- The right diploma and lots of enthusiasm
You have a bachelor's degree or equivalent through relevant work experience. You communicate fluently and politely, and dare to take initiative. You are very discreet, punctual and conscientious. You have several years of experience in an administrative position. - Team player and supporter
You get energy from working together and enjoy being a reliable link within the team. You support colleagues with enthusiasm and take responsibility in a natural way. You are involved in what lives and think along from connection. - Planner and flexible
You work in a structured way and keep an overview, even when there is a lot going on at once. You can switch well between different tasks and projects, know how to set priorities without losing sight of quality. - Process thinker and initiator
You think about how things can be done better and dare to make proposals. You have an eye for optimization and enjoy working on systems and processes. You take initiative and think ahead.
At Titeca you don't have to choose: our and-and promise
Prest and fun
Your salary grows with your talent and commitment, with a bonus system and many fringe benefits such as a company car, mobile subscription, hospitalization insurance and an outpatient plan for your medical expenses.
But at least as important is the fun factor: in addition to afterwork events and team building, there are also numerous initiatives around sports and wellness, on top of a personal budget to purchase Titeca sportswear.
Team and talent
You will work in a close-knit team that supports each other.
Your talents are seen and used: you get the chance to discover what you excel at and develop those strengths further, with the support of a mentor.
Grow and enjoy
At Titeca, you will grow in the direction that suits your talents and ambitions. The possibilities are endless.
At the same time, there is plenty of room to enjoy yourself: with 30 days of leave and flexible working hours, you keep your social life in balance and recharge your batteries when you need to.
Professional and personal
You get the best of both worlds: the professionalism, expertise and clout of a large organization, combined with a flat structure and the personal warmth of small teams.
You are surrounded by colleagues who know, support and appreciate you, making you feel right at home and really able to be yourself.
Responsibility and freedom
You will have the confidence to take on tasks independently and help think about processes and projects. You will have room to take the initiative and help shape your role. At the same time, you will work in a supportive context, where you can always fall back on a strong team.
You preferably have a bachelor's degree. You are administratively strong, have a hands-on mentality and can multitask smoothly without losing track of things. You work accurately and have a strong sense of order, and remain stress resistant, even during busy periods. You are also digitally literate and know your way around various software applications. You work full-time and are based in our office. Ghent office.