As of Jan. 1, 2026, Belgian companies subject to VAT will be required to send their invoices electronically through the PEPPOL network. For many business owners, that sounds like yet another administrative challenge they don't care about.
However, those who look beyond the obligation also see the opportunities. Because PEPPOL is so much more than a legal requirement. It is an opportunity for more efficient, smarter administration. How to seize that opportunity? You can read about that below.
PEPPOL is so much more than e-invoicing
PEPPOL is a secure, standardized network that allows for invoices, as well as other electronic documents such as purchase orders and delivery notes digital exchange between companies. No more loose attachments via email, no more risk of an invoice getting lost in a spam folder.
Thanks to PEPPOL, every invoice is guaranteed to arrive, in the appropriate format (XML/UBL) and in the appropriate software environment of your customer.
But PEPPOL is not an end in itself. It is a lever toward a broader digital ecosystem, in which your administration faster, more accurate and clearer expires.
What are the benefits of PEPPOL?
Bill faster, get paid faster
Invoices sent through PEPPOL arrive automatic to in the accounting software from your customer. So they don't have to be entered or approved manually, which speeds up processing and payment.
Fewer errors, less frustration
By eliminating manual operations (such as retyping or scanning) avoid errors in amounts, dates or VAT rates. That means fewer misunderstandings, fewer credit notes and less wasted time.
Time savings on all fronts
Both sales and purchase invoices can be automatically flow into your accounting system. No more papers lying around, no more cluttered inbox with invoice attachments, but everything neatly centralized and digital.
Safety
Data are encrypted transmitted and can only be exchanged by verified parties.
Better overview and insight
Digital invoices are immediately in the right place. You have real-time visibility into what still needs to be paid, what is outstanding with customers and how your cash flow is evolving. This is golden when taking informed decisions.
PEPPOL as an engine for digital growth
The real power of PEPPOL is not only in sending invoices digitally, but also in other administrative processes which you can automate.
Consider:
- Day Receipts Book
- Mandatory registries
- Timekeeping
- Customer relationship management (CRM)
- ...
All of these processes can be integrated into one digital flow.
And the great thing is: there is software tailored to each enterprise, regardless of your sector or size. Simple and advanced packages that make your work easier.
How do you decide which software to choose?
Consider these questions first:
- How to conduct currently your administration?
- Do you just want to become PEPPOL-proof? Or do you want to make your Optimize entire administration?
- What did you needed in a software package?
- How much of your administration do you want yourself on you?
- Want to all in 1 package?
After that, go in dialogue with your customer manager to see which software best suits your situation.
What is our role?
As a business owner, becoming PEPPOL-proof is your responsibility. Titeca pro accountants & experts supports you in this process. We not only help you to be in order with the legal obligation, we think proactively with you.
So consult with your client manager, as he/she will guide you every step of the way. Together we make sure your administration is completely future-proof.
Don't wait for 2026, take action now
Those who wait until the deadline approaches not only risk stress and potential sanctions, but also misses the opportunity to already working faster, clearer and more professionally.
So consider your needs today and contact your client manager to determine the appropriate steps.
