Do you enjoy thinking ahead and making sure everything runs smoothly?
Do you get a boost of energy from planning, organizing, and following up?
And are you at your best when you can truly take the burden off someone?
What Your Day as an HR Management Assistant Looks Like:
As a Management Assistant, you will work closely with our HR Manager. You will support her in day-to-day operations, monitor priorities, and ensure that appointments, meetings, projects, and files are prepared and followed up on efficiently.
Calendar, Inbox, and Priorities
- You will proactively manage the HR Manager's calendar and email inbox.
- You schedule appointments and meetings and ensure that the schedule is realistic.
- You filter questions, requests, and information and ensure a smooth follow-up process.
- You monitor priorities and deadlines and make adjustments when schedules change.
Meetings and Follow-up
- You will coordinate and prepare meetings and discussions and ensure that the necessary information is available in a timely manner.
- You write down action items, decisions, and agreements, and follow up on them closely.
- You will ensure that agreements are followed through and keep track of ongoing cases, projects, and deadlines.
- You identify in a timely manner when something is at risk of stalling or requires additional attention.
Information and Project Support
- You collect and organize information to support projects and decisions.
- You will prepare documents, presentations, and reports.
- You will assist with the preparation and follow-up of communications.
- You monitor the progress of cases and actions and contribute ideas for potential improvements.
Organization and Collaboration
- You will assist with the organization of workshops, information sessions, and other HR initiatives.
- You gather the necessary input, documentation, materials, and practical arrangements in a timely manner.
- You maintain contact with internal and external stakeholders and help ensure smooth collaboration.
Your "both-and" profile
Organizer and planner
You set priorities and maintain an overview, even when multiple projects are underway at the same time.
Initiator and contributor
You don't wait for someone to ask you to do something. You think ahead, see what needs to be done, and take action on your own initiative.
Discreet and reliable
You handle confidential information with care and are someone others can count on.
Independent and Connecting
You enjoy working independently, but you also actively seek out opportunities to collaborate. You communicate clearly and professionally, and you’re not afraid to discuss priorities when necessary.
Precise and pragmatic
You have an eye for detail without losing sight of the bigger picture. You keep cases moving forward and consistently follow up on agreements.
Experienced and motivated
You have experience in a support role that focuses on planning, organizing, and following up. You thrive in a one-on-one support role and find fulfillment in providing reliable support.
At Titeca you don't have to choose: our and-and promise
Impact and Peace of Mind
You’re not just another behind-the-scenes support staff member. Thanks to your work, priorities remain clear, commitments are followed through on, and operations run smoothly. In this way, you contribute to continuity within the HR department.
Structure and Variety
No two days are the same. You’ll combine calendar and email management, file tracking, meeting preparation, and project support. Even as you switch between different tasks and contacts, you’ll keep everything under control.
Team and Trust
You’ll develop a close working relationship with the HR Manager and be entrusted with handling matters independently. At the same time, you’ll be part of a team you can count on for consultation, support, and collaboration.
Responsibility and Autonomy
You’ll have the freedom to take the initiative, manage priorities, and contribute ideas on how to streamline processes. Your organizational skills and proactive approach make a difference every day.
Growth and Development
You’ll have the opportunity to further develop yourself in a role that offers responsibility and makes a difference. You’ll get to know the organization up close, build a strong internal network, and continue to grow in your role as a Management Assistant.
Professional and personal
You’ll benefit from the expertise, effectiveness, and career growth opportunities of a large organization, combined with the warmth, approachability, and commitment of colleagues who know and support one another.
Ready to make a difference?
Would you like to put your organizational skills to work in HR and help make a difference behind the scenes? Then apply for the position of HR Management Assistant. We’d love to meet you.